65th Hartford Public High School 
Invitational Indoor Track and Field Meet

at Wesleyan University - Freeman Athletic Center - Bacon Field House 
Saturday, January 5, 2008 - 9:30am

TO: ALL COACHES

FROM: Meet Director Dave Smith

RE: Positive Declaration Notice for 2008 HPHS Indoor Invite

DATE: 1/2/2008

For an efficiently administered meet and to eliminate any heats that consist of fewer than four athletes:

1. Scratches without penalty can be done onsite by 9:30 on the day of the meet.  Exceptions apply to the triple jump, which starts at 8:30.  (boys then girls)  please get scratches in the triple jump to the clerk asap.
2. No-shows in any events will not be allowed to compete for the rest of the meet.
3. For each running event: coaches are asked to declare to the Clerk at least 30 minutes, or two events before a running event starts, that who they entered in an event will actually participate.  The declarations will be sent to the timers who will seed the event.  When the announcement is made for athletes to report to the bull pen, athletes will report to the bull pen clerk to get their hip numbers for that event. In ALL RUNNING EVENTS: once the athletes check-in to the bullpen and receive their numbers they will NOT be allowed to leave the bullpen.
4. For relays: coaches will fill out relay cards with names of four of the six athletes originally entered online and turn them in to the clerk.  They will be sent to the timers who will seed the heats for those teams actually participating in the event.  When the announcement is made to report to the bull pen, all four athletes will report to the clerk for the anchor's hip numbers for that event.
5. We will run heats from fast to slow.
6. We will have a bull pen set up next to the clerk's table in which athletes in an event will gather to get their hip numbers, and from that area they will be taken to the starting line, heat by heat.